Count one item across multiple Storage Areas

Overview

• A stock item assigned to several Storage Areas creates a separate Stocktake line for each physical area.
• At Stocktake start, the existing system stock is used as the starting value in the item's Primary Storage Area.
• The same item's other Storage Areas start at zero so the same system stock is not duplicated across every location.
• Staff should replace those starting values with the real physical count in each area.
• When Stocktake completes, MiniTill converts and sums all Storage Area lines for that stock item and reconciles the combined total against Current stock.

When to use this

• Use multiple-area assignment for stock genuinely split across locations, for example cream cheese in a walk-in fridge plus a smaller front service fridge.

Step-by-step

1. Choose a Primary Storage Area during Inventory setup.
2. Start Stocktake.
3. Count the item's physical quantity separately in every listed area.
4. Do not leave a secondary area at zero if stock is physically present there.
5. Complete Stocktake; MiniTill sums the areas into the item's final Store quantity.

Common mistakes

• Do not expect the old system stock to be automatically split accurately between several areas; MiniTill cannot know the physical split before staff count it.
• Do not enter the Store-wide total into every area, or the final stock will be overstated.
• Do not treat Primary area as the only place the item may be counted; it mainly determines where the previous system balance is placed as a starting point.

Troubleshooting

• If the same item appears several times, check whether it is intentionally assigned to several Storage Areas.
• If the completed total is too high, review whether the Store-wide quantity was accidentally entered in more than one area.