Archive Ingredients and Recipes safely

Overview

• Deleting an Ingredient archives/soft-deletes the Ingredient rather than removing historical records.
• Deleting a Recipe archives/soft-deletes the Recipe and soft-deletes active Product↔Recipe links to that Recipe.
• A Product whose Recipe link is removed can lose calculated costing data until another valid Recipe is linked.
• Parent Recipes that relied on a retired/missing component can become incomplete/unavailable.
• Historical supplier/cost/order records are not meant to be rewritten simply to clean up the active list.

When to use this

• Archive only when an Ingredient/Recipe is genuinely no longer part of the active costing model, not just because a supplier changed.

Step-by-step

1. Before deleting, review Recipe usage / Used by.
2. For an Ingredient, update affected Recipes first if the ingredient is being replaced.
3. For a Recipe, review parent Recipes and its linked menu Product.
4. Archive/delete only after the replacement structure is ready.
5. Recheck Dashboard/Product coverage afterward.

Common mistakes

• Do not delete an Ingredient merely because one Supplier Product is discontinued; disconnect/change the purchase option instead.
• Do not delete a Recipe just to unlink it from a Product if you still need the Recipe elsewhere.
• Do not expect a Product to retain a valid calculated cost after its linked Recipe is archived.

Troubleshooting

• If Product coverage drops after cleanup, check whether a Recipe link was archived.
• If a parent Recipe becomes unavailable, inspect whether one of its Ingredients/sub-recipes was retired.