Apply a Supplier invoice to Costing

Overview

• Applying an invoice does not post the invoice as an accounting bill; its current primary effect is to apply reviewed Supplier Product purchase prices into MiniTill Costing.
• For each MAPPED line with a purchase price, MiniTill compares the latest Store Supplier Product price.
• If the price changed, it creates a new Supplier Product Price and Price History effective from the invoice date where available.
• The line then becomes APPLIED.
• Price changes can create Product Cost Reviews for affected Recipes and Products.
• If the invoice line price is already equal to the latest price, MiniTill marks the line APPLIED without creating a redundant new price.
• Applying never changes the menu selling price automatically.

When to use this

• Apply after every meaningful line has been reviewed, mapped or intentionally ignored, and the purchase price is trustworthy.

Step-by-step

1. Resolve all UNMAPPED lines.
2. Confirm every MAPPED line has a purchase price.
3. Review warnings and pack details.
4. Choose Apply invoice.
5. Confirm the invoice reaches APPLIED/Completed.
6. Open Cost Reviews when supplier price changes affected Product costs.

Common mistakes

• Do not expect Apply to create/update a Xero Supplier Bill; that is not the current Supplier invoice side effect described here.
• Do not assume APPLIED means menu pricing was changed.
• Do not apply a suspicious price just to clear the inbox; Costing will use the resulting supplier price.

Troubleshooting

• If Apply reports remaining lines, reopen the line states and prices.
• If Product costs changed unexpectedly afterward, trace the generated Cost Review back to the invoice price history.